Beef Tips

Category: Management Minute

May 2019 Management Minute

“Hiring the Best Person”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Whether you are a small business with just a few employees or a larger enterprise with several employees, hiring the right person for a position is essential. Making a good hiring decision can inspire others and improve the operations productivity. The unfortunate truth is that the number of qualified applicants for most skilled position isn’t large. “Good people are truly hard to find.”  So what can you as a potential employer do to attract and hire the best person for a position? There are many thoughts on this topic.  However, most experts agree that knowing what you are looking for and clearly stating the roles and responsibilities of the position is a great place to start. Applicants want/need to know the expectations of the position. Another point of consensus on the topic is to involve others in the hiring process. Allowing the candidates to interact with others in the organization through tours, or an informal dinner, can be a great way to know whether a person is a good fit.  An informal setting often allows an employer to gather more information about the applicant than the traditional interview questions can allow. People spend a great deal of time at work, thus co-workers, colleagues and the culture of the organization is important to both parties. Additionally, different people have different perspectives on the applicants, and usually there is some degree of consensus. Lastly, be prepared to move quickly with a competitive offer. The best people will usually have multiple opportunities.

For more information, contact Justin Waggoner at jwaggon@ksu.edu.

April 2019 Management Minute

“Leadership Styles”
By: Justin Waggoner

The most commonly recognized leadership styles are authoritarian, democratic and laissez-faire. However, there may be seven to twelve different leadership styles that include styles such as transformational, transactional, servant, charismatic, and situational. Although some of these leadership styles are unique, there is also some degree of similarities or overlap as well and in some cases, a leader may change their leadership styles to fit the situation (situational). The concept of situational leadership was first recognized by Paul Hersey and Ken Blanchard (author of the “One Minute Manager”). They recognized that successful leaders often adapted their leadership style or styles to the individual or group they were leading. Collectively these different leadership styles remind us that leadership is complicated and we still have a lot to learn about leadership. For more information, contact Justin Waggoner at jwaggon@ksu.edu.

March 2019 Management Minute

“Leadership”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

What is leadership? And what makes a leader effective? The term leadership is simply defined as “the action of leading a group of people or an organization” or the “ability to lead other people.” History has given us a number of examples of excellent leaders who have motivated groups or organizations to accomplish tremendous acts against overwhelming odds. Pick one. Any leader of your choice. What made this individual a great leader? Could we concisely come up with a list of traits or characteristics that made this individual an excellent leader? Now pick another. Do your two leaders have anything in common? What made these leaders effective? Although leadership has been the focus of tremendous study and numerous books, we still do not understand it. However, I would contend that the one thing all great leaders share is that they helped those they were leading get better and accomplish bigger things than those individuals thought was possible. As a leader, “What are you doing to help your people get better at what they do?”

For more information, contact Justin Waggoner at jwaggon@ksu.edu.

February 2019 Management Minute

“Corporate Culture”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Corporate or organizational culture is one of “buzzwords” in today’s business community. Although it is not a new term by any means (originating in the 1960s), it has undoubtedly received more attention, as tech giants have created unconventional employee centered environments. So what does corporate or organizational culture mean, and what is the role of a leader or manager in an organization’s culture? Many different sources define corporate culture as the shared beliefs, values, standards, systems, policies and perceptions held by employees. Informally the culture of company may be characterized by asking the company’s employees a few questions. What words best describe the organization? What behaviors or efforts are rewarded? What is the company’s No. 1 priority? In some cases, two very different cultures may exist within an organization: a formal corporate culture, i.e. mission statements, core values statements and an informal corporate culture (views of the employees). Corporate culture is generally thought of as progressing from the top down, where leadership initiates and stewards the corporate culture by hiring and promoting individuals who represent/embrace the corporate culture. More importantly, managers and leaders must model the corporate culture in their interactions with both customers and employees. Corporate culture may be healthy or unhealthy. Is the culture of your organization positively contributing to the business? As a manager, does the corporate culture align with your values and beliefs? Are you incentivizing and rewarding employees for doing the right thing?

For more information, contact Justin Waggoner at jwaggon@ksu.edu

January 2019 Management Minute

“What’s Your Mission?”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Have you ever given any thought to what your organization, farm, feedlot or operation is really about? Do you have a mission statement, a set of core values that you believe your organization or operation embodies? Previously, I used to think that mission statements and core value statements were idealistic and a waste of thought. However, my attitude has changed. These statements provide the organization with a foundation, a clear objective that serves to guide the organization as it makes decisions that hopefully move the organization forward into the future. Regardless of the size of the enterprise, putting some thought into what an organization or business is really about has value. These statements do not have to be long or dramatic. I recently visited a family livestock operation in which the sign on the front lawn (along a major highway) simply said “Our Family Feeding Yours.” This simple statement tells everyone that drives by that this is a family operation that is foremost engaged in the process of sustaining not only themselves but other people. So challenge yourself a bit and ask yourself, “Why do you (or your business) do what you do?” What is your mission?

For more information, contact Justin Waggoner at jwaggon@ksu.edu.

December 2018 Management Minute

“Reflection with a Purpose”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Although it does not seem possible, the New Year will soon be upon us. This is a great time for individuals and organizations to reflect back on the events of the past 12 months. However, the value of reflection dramatically increases if it is used as a tool to evaluate not only where you or the organization has been but also where it is headed in the future. A few basic questions can be used to guide the process of “Reflecting with a Purpose”

What did you or the business succeed at?
What were your failures?
What was learned from those successes and failures?
What would you like to do more of or what generated positive outcomes for the organization?
What should you stop doing?

For more information, contact Justin Waggoner at jwaggon@ksu.edu.

November 2018 Management Minute

“Winter Safety in the Workplace”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Winter will be upon us shortly and many agricultural workers work in the elements, which brings a new set of seasonal workplace hazards. Falls, slips and trips are one of the most common causes of workplace injuries (U.S. Bureau of Labor Statistics, 2017). Although falls and slips can occur anytime, extra precautions are required during the winter months. Hypothermia is real, especially for those who work in the elements. Safety experts suggest that clothing should be layered to retain body heat. However, how and what type of layers those clothes are made of is important. At least three layers is recommended; cotton or other breathable synthetic fiber should be the first or base layer. Wool or down is suggested for the middle layer, and the third or outer layer should be comprised of material that will block the wind (nylon outer shell found on many ski-jackets etc). Portable heaters are often used as heat sources in many shops and barns. Portable heaters are one of the most common causes of carbon monoxide poisoning and fires. If heaters are used in confined spaces, keep in mind that ventilation is required to avoid carbon monoxide poisoning. Additionally, the areas where heaters are used should be checked for combustible materials.

For more information, contact Justin Waggoner at jwaggon@ksu.edu.

October 2018 Management Minute

“Preferred Employer”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

If only 70% of our cows settle in a given breeding season, and we need to cull the other 30% for infertility, how much selection pressure can we implement based on other production traits such as weaning weight, marbling, calf feedlot performance, or any number of other valuable traits? Zero. But if you have a 90 or 95% weaned calf crop, you can cull cows based on production traits of interest and make substantial improvements in your genetics.

The same is true for your workplace. If you have the kind of workplace people are looking to leave when the next opportunity arises, good employees with ability, intelligence, and ambition are going to grab the next bus out of town for better pay, better working conditions, or simply a better growth and career opportunity. What you are stuck with are the people who cannot leave because no one will have them.

The goal of any progressive organization should be to be the preferred employer in the region or in the industry. That employer will attract the best and brightest people around who want opportunity and want to work in a positive environment. Word will travel through your satisfied team members who will want to bring in more likeminded individuals to be on their team.

Assess your workplace and your people. Are you consistently attracting high-quality personnel or are you chronically trying to fill empty positions vacated by young, talented people with potential? Do your people give 110% because they love what they do and whom they work with, or is there a mad rush for the door at 5? Self-assessment plus vulnerability creates opportunities for growth. But without one or the other, you will be stuck in a quagmire of your own making.

For more information, contact Justin Waggoner at jwaggon@ksu.edu

September 2018 Management Minute

“Coaching in the Workplace”

By: Justin Waggoner, Ph.D., Beef Systems Specialist

Being a manager and managing people isn’t easy, especially when an employee or group of employees’ performance needs improvement. The goal of coaching is to improve the quality of the work of the employee or group and is not necessarily part of a disciplinary action (although it is often associated with it). Coaching in the workplace can be an effective way to address issues that limit performance. Below are a few tips from www.thebalancecareers.com on coaching in the workplace.

 State the issue or the problem directly. Keep the focus on the issue or problem and not the person.

 Involve the employee in the process. Asking the employee or group for help in creating a solution is a great way to show you have confidence in them.

 Identify what issues or road blocks exist that limit the employee or group’s performance.

The most common issues are time, additional training or resources.

 Come up with plan that identifies specific actions that need to be taken to address the issue by everyone involved (including the manager).

 Schedule time for a follow-up conversation. Feedback is essential, but should be positive.

For more information, contact Justin Waggoner at jwaggon@ksu.edu

August 2018 Management Minute

“Five generations in Today’s Workplace”

By Justin Waggoner, Ph.D., Beef Systems Specialist

I recently learned that there are approximately five generations currently in the American workforce. I would add that since farmers and ranchers don’t often retire and the kids start doing chores at an early age there could possibly be up to six generations involved in the day-to-day activities of a farm or ranch. These generations are somewhat loosely defined across different sources as 1) WWI and WWII generation (born ~1901-1926); 2) Mature or silent generation (born ~1928-1945; 3) The Baby Boomers (born ~1946-1965); 4) Generation X (born ~1965-1980); 5) Millennials (born ~1980-2000); and 6) Generation Z or Centennials. All of these groups have defining characteristics and ideals that make them unique. There is a tremendous amount of differences between these generations, if we consider that Granddad may have been raised in a world with limited electrical conveniences, and the millennial grandson has never experienced a world without computers or mobile hand-held communication devices. Have you given any consideration to the different age groups or generations that currently make up your workforce? Have you updated your policies, procedures or verbal expectations to include modern means of communication such as texting? For example, if a family member or an employee is going to be late, is it acceptable to send a text? If it is a more formal organization, what about training materials? Millennials and the Generation Z’s (coming soon) likely prefer and are more engaged in something they can watch over printed material.

For more information, contact Justin Waggoner at jwaggon@ksu.edu